Microsoft Word 2010

Microsoft Word 2010

          Microsoft word is word processing applications software. It was developed by Microsoft Corporation USA. It is very useful software for designing letter, book, novel, and other types of documents. There is different version of Microsoft word.

Microsoft Word 2000
Microsoft Word XP
Microsoft Word 2003
Microsoft Word 2007
Microsoft Word 2010
Microsoft Word 2013
Microsoft Word 2016
Microsoft Word 2019

Microsoft Word 2021

How to open Microsoft Word?

1st Method:

 Click on start button

Go to All programs

 Go to Microsoft Office

 Then click on ok Microsoft office word 2010

2nd Method:

  Click on start button

  Click on Run

  Type "Winword"

  Then click on ok

3rd Method

  Press window key with R

  Type "Winword"

  Click on Ok.

File Tab

This command contains the following main categories.

    Save

    Save As

    Open

    Close

    New

    Print

    Save and Send

    Options

    Exits

Save (Ctrl+S)

Save your document, so you don't lose all your hard work, then print it to share it with others. Save your document. Click FILE > Save, pick or browse to a folder, type a name for your document in the File name box, and click Save. Save your work as you go - hit Ctrl+S often.

Save As (F12)

          If the user makes a copy of the file in a different folder or make a copy with a different name.

Open (Ctrl+O)

          If you already have documents in Microsoft Office's proprietary file formats, including Word's DOC and DOCX formats. Microsoft Office can open them without any obstacle needed.

Close (Ctrl+W)

Step 1 − Click the File tab and select the Close option.

Step 2 − When you select the Close option and if the document is not saved before closing, it will display the following Warning box asking whether the document should be saved or not.

New (Ctrl+N)

New command is use to open a new document. To open a “New” document click on “Office button” then click on “New” and lastly click on “Blank document” and then click on “Create” button

Print (Ctrl+P)

To print is a computer transferring data to a computer printer and generating a hard copy of the electronic data being printed. Tip. Press the shortcut key Ctrl + P to print the currently open page or document in almost any program.

Save & Send

Select Send Using E-mail, and then choose one of the following options: Send as Attachment Opens an email message with a copy of the file in its original file format attached.

Options

Use advanced Word options to customize editing tasks, document display, printing preferences, and more. To choose your advanced Word options, select File > Options, and on the left pane, select Advanced. Set up the way you select, replace, and format words and paragraphs.

Exit (Alt+F4)

          Exit is a command or option used to close a program or file.

Home Tab

This command contains the following main categories.

    Clipboard

    Font

    Paragraph

    Style

    Editing

Clipboard

It is a place where or cut content will be placed. When you want to copy or cut any content, this will be in clipboard and when you paste, clipboard content will be pasted in the selected area. The following commands are included in this category.

 Copy

 Cut

 Paste

 Format painter

Copy (Ctrl+C)

 First of all, select the document you want to copy

    Click on Home Tab then click on copy

Cut (Ctrl+X)

Select the text you want to cut

 Click on Home Tab click on cut

Paste (Ctrl+V)

 Keep the insertion point (cursor) where you want to paste the document

 Click on Home Tab and click paste.

Format Painter

 Click on format painter

 Select the text of which you want to copy the format

 Click on format painter

 Again, select the text in which you want to paste the copied format.

Font

             This command is used to change format of the text. The following commands are included in this category.

  Bold (Ctrl+B)

  Italic (Ctrl+I)

  Underline (Ctrl+U)

  Double underline) Ctrl+Shift+D)

  Strikethrough

  Superscript (Ctrl+Shift+=)

  Subscript (Ctrl+=)

  Text effect

  Text highlight

  Font color

  Font

  Font size

  Grow font (Ctrl+Shift+>) or (Ctrl+] )

  Shrink font (Ctrl+Shift+<) or (Ctrl+[ )

  Change case

  Clear Formatting (Ctrl+Space)

Change case:

    Upper Case – All are capital letters

    Lower Case – All are small

    Sentence Case – First letter of every sentence is capital letter.

    Capitalize each word – First letter of every word is capital letter.

    Toggle Case – Opposite case of the selected text. If letter is small it converts in capital if letter is capital convert in small.

Paragraph:

             This command is used to change paragraph related functions such as text position, bullets and numbering, indentation, line and paragraph spacing etc. it contains the following commands.

 Left align (Ctrl+L)

 Center align (Ctrl+E)

 Right align (Ctrl+R)

 Justify align (Ctrl+J)

 Line and paragraph spacing (Ctrl+1 or Ctrl+2 or (Ctrl+5)

 Bullets (Symbols)

 Numbering (Serial numbers)

 Increase indent (Tab)

 Decrease indent (Shift+Tab)

 Sort

 Show/Hide sign

 Shading

 Boarders

 

Text alignments:

             Using these commands, we can change the position of paragraph. Align text let means left side text, align text right side text, text align center means center side of text and justify means both side of text which makes both side equal margins.

Note:- In Microsoft word, Enter is used to for a new paragraph.

Bulleting & Numbering:

             This is very useful auto bullets and numbers for paragraph. If you press enter key. New bullet or numbering will be inserted. There are 9 levels of bullets and numbering.

Level 1

             Level 2

                               …..up to 9 levels

Style:

This command is used to set the readymade style from the given style collection.

How to add style?

 Select the paragraph

 Click on Home Tab

 Click on a style

 The selected style will be applied in the selected paragraph.

Editing:

             This command is used to edit the text of the selected content. It contains the following commands.

       Find (Ctrl+F)

       Go to (Ctrl+G)

       Replace (Ctrl+H)

       Select All (Ctrl+A)

       Select object

       Select all text with similar formatting

Find:

How to find out specified word or formatting?

 First of all, put the insertion point at the top of the document

 Click on Home tab

 Click on find of editing category

 Now you can see navigation pane. Type word which you want to search. Then he searched text will be displayed.

Go to:

How to jump the specified page?

       Click on Home tab

       Click on find 

       Select go to what:

If you choose page type the page number. If you choose section type section number. If you chose line choose line number.

Replace:

How to replace the specified text or formatting?

 Click on Home tab

 Click on Replace of editing category

  In the given replace box, type find what text you want to remove and type replace with text which you want to replace in place of previous text.

 Click on Replace button if you want to replace only one text. If you want to replace all text, click on replace all button.

Select All:

 Select all command is used to select all the documents.

Select Object:

 Select object command is used to select only objects like shapes, picture drawings and other shapes.

Select all text with similar formatting:

 Select all text with similar formatting command is used to select the similar formatting text. If you want to select all text you can click there.

     

Insert Tab

This command contains the following main categories.

    Page

     Table

      Illustrations

      Links

         Header & Footer

       Text

       Symbols

Page:

All page's attributes can be changed using this category. It contains the following commands.

       Cover page – Insert fully formatted cover page.

       Blank page – Insert Blank page at the insertion point

       Page Break – (Ctrl+Enter) – Start next page at the current position.

Tables:

             Table is a collection of rows and column. When we create table, row and column will be automatically created. Table helps to store data in tabular format. Table contains row, column and cell. Row is called horizontal line; column is called vertical line and cell is called intersection point of row and column.

How to insert table?

 Put the insertion point where we want to insert table

 Click on insert tab and click on Table

 Define no of rows and columns

 After defining rows and columns, table will be inserted in the current position.

When you insert a new table, two table tools wills will be displayed. One is design and another is Layout. Design tool is used to change design of the current table and Layout tool is used to change the other option of table like inserting table, deleting table, merging and splitting table etc.

How to delete Row?

       Select row or put the courser point which you want to delete

       Click on Layout and click on Delete.

How to delete column?

       Select column or put the courser point which you want to delete

       Click on Layout and click on Delete.

How to delete Table?

      Select table or put the insertion point in this table

      Click on delete

Illustration

It contains picture, Clip Art, Smart Art, Chart, Screenshot.

Picture

How to insert picture from external source {Hand disk, pen drive, cd/DVD, etc.}?

 Click on picture

 Select a picture from different sources

 Click on insert button

 Now we can format picture using formatting toolbar.

Toolbar of Picture

Clip Art

 Go to insert menu

 Click on Clip Art

Appear this box

 Then such the name of picture

 Click on Enter or click go

Shapes

 First of all click on insert menu

 Click on shapes

 Choose the shapes

Then drawing more shapes

Smart Art

 First of all click on insert menu

 Click on smart art

 Choose the smart art

 Then click and edit the text.

Chart

 Click on insert menu

 Click on chart

 Choose the chart any one

Click on ok

Then appear the excel

 select and delete the data

 Fill the new data in sheet.

Header and footer

 First of all click on insert menu

 Click on header and footer

 Then click on edit header and footer any one

 Type header and footer any one

 Click on ok

 

Remove header and footer

 Click on insert menu

 Click on header and footer

 Then click on ok remove header and footer

 

Page number

 Click on insert menu

 Click on page number

 Choose top, bottom,  page margin, current position etc

 Then format page number

 Click on ok

Remove page number

 Click on insert menu

 Click on page number

 Then remove page number

Text box

To insert preformatted text box in the current document.

WordArt

To insert decorative textbox in the current document

Drop cap

 Click on insert menu

 Click on drop cap

 Then choose and click any one

Time and date

 Click on insert menu

 Click on time and date

 Click on ok

Object

To insert an embedded object

Equation

How to insert common mathematical equations or build up your own equations using a library math symbols?

    Put the insertion point where you want to insert equation.

    Select insert Tab

    Click on Equation

    Choose equation

Note: If you want to insert new equation, click on new equation.

Symbol

 Put the courser point where you want to insert symbol

Click on insert menu

Click on symbol

 Click on more symbol

 Then type fonts name

 Then choose and click on insert

Page Layout

Main categories of page layout

Themes

   Themes

   Colors

   Fonts

   Effects

Page Setup

   Margins

   Orientation

   Size

   Columns

   Breaks

   Line Numbers

   Hyphenation

 Page Background

   Watermark

   Page color

   Page borders

 Paragraph

   Indent

   Spacing

 Arrange

   Position

   Bring to front

   Sent to Back

   Text wrapping

   Align

   Group

   Rotate

 

Margins

 First of all, click on page layout

 Click on margin

Then choose any one margin

 

Orientation

 Click on page layout

 Click on orientation

 Choose portrait and landscape any one

 Then click on ok

Page Size

 First of all, click on page layout

 Click on size

 Then choose A4, A5, letter, A3 size any one

Click on ok

 

Columns

 Click on page layout

 Click on columns

 Choose columns 1, columns2, columns, left right

 Then click on ok

Line number

 Click on ok page layout

 Click on line numbers

Choose continuous

 

Watermark

 First of all, click on page layout

 Click on watermark

 Then click on custom watermark

 Then tick mark on text watermark

 Type at the text some word

 Then click on apply

 Click on ok

Remove watermark

 First of all, click on page layout

 Click on watermark

 Then click on ok remove watermark

Page color

 First of all click on page layout

 Click on page color

 Choose color and click on ok

Page border

 Click on page layout

 Click on page border

 Click on box

 Choose style

 And choose art

 Then click on ok

 

 

Paragraph

 Click on page layout

 Click on paragraph dialog box

Then appear this box

 Then Spacing before= 0pt, after=0pt

 Line spacing 1.5 line you can choose any one

 Then click on ok

 

Arrange

This category contains position, wrap text, being to front, send to back, align, group and rotate.

 

Reference

To add table of content to the document

Note: Update table to modify the heading of content if we change.

Insert footnote (Alt+Ctrl+F)

To insert a note at the end of the page.

 Click on reference

Click on insert footnote

Insert endnote (Alt+Ctrl+D)

To insert a note end of the document

 Click on reference

 Click on insert endnote

 

Mailings

Creating Envelops:

 Select Mailing tab

 Click on Envelops

Type Delivery and Return address

 

 If you want to change format of the labels, click on 

 Click on Add to document to apply in current document

 

       Start Mail Merge:

Start mail merge is to create from letter which you intend to print or email multiple times, sending each copy to a different recipient. You can insert fields, such as Name, Address, which word will replace automatically with information from a database or contact list tor each copy of the form letters.

 

Steps of Mail Merge:

 Create a name list of table look like below

Name	Address
Apsana Syangtan	Marin-4
Pabitra Blon	Marin-7
Pasang Tamang	Sarlahi
Krishna tamang	Sindhuli

 Save the above table 

 Create letter       

Click on mailing

 Click on Select Recipients

 Click on Use an existing list 

 Choose file name you have just save the table

Click on open

 Put your courser point where you want to insert merge fields

 Click on Insert Merge field

Insert the title of the data

 Then click on finish & Merge option

Click on Edit individual documents

 Select all option
Click on ok button

 

Review
Spelling & grammar
To check the spelling &and grammar of the selected document.
Thesaurus – Suggest order words with similar meaning to the word you have selected.
Word count – Find out the number of words, character, paragraphs and line in the document.
Translate and Language – This option is used to change language and other settings.
Comment – To add edit and delete comments.
Protected document

Using this command, we can protect our document.

Click on Restrict Protection

 In the given right sight side pane, check the limit formation to a selection of style

 Again, check allows only type of editing in the document.

 Choose comment

 Type password and retype the same password.

 Click on ok button

Note: If you want to remove protection click on stop protection and type the password to remove from there.

 

View Tab

Document views

  Print Layout – It shows actual layout of the page.

  Full screen – To make full screen

  Web Layout – To how web preview

  Outline – to show the document in outline view

  Draft – To show the document in draft quality

Show
 Ruler – Hide/show ruler
 Gridline – Hide/show gridline
 Navigation pane- Hide/show navigation pane.

Zoom
 Zoom – To change zoom size
 100% - Actual size of the document
 One page – To display the document in one page
 Two pages – To display the document in two pages
 Page Width – Zoom the document so that the width of the page matches the width of the window.

Macro
To set Macro in the document

How to create Macro?
 Click on
 Click on Record macro
 Click on Keyboard
 Create new shortcut key (Ctrl+A toZ)
 Go to home tab and choose the language
 Click on view tab and click on Macro
 Click on stop recording
 Again, you can use same steps to create next macro.